Zonal Guidelines

Guidelines for the Southeastern Zonal Forum

of Narcotics Anonymous

 

Approved April 2016

 

Mission Statement

 

The mission of the Southeastern Zonal Forum is to provide a regularly scheduled time and place where representatives of the member regions come together to further our primary purpose, “to carry the message of recovery to the still suffering addict”, through service oriented discussions, workshops, events and task forces. The Southeastern Zonal Forum’s primary function is to facilitate joint, multi-regional efforts that serve our member regions and are directly responsible to the Regional Service Committees within the zone.

 

  • The Forum is comprised of Regional Delegates and Alternate Delegates from within the geographical boundaries of the Southeastern Zone.

 

  • To accomplish its primary purpose, the Southeastern Zonal Forum has established guidelines that provide direction and accountability for its actions. The member Regions must approve these guidelines unanimously before being enacted, amended, added to, deleted or changed in any way.

 

  • The Southeastern Zonal Forum will conduct itself in accordance with the Twelve Traditions and the Twelve Concepts for NA Service so that a spirit of selfless service and not of government remains always as its guidepost.

 

  • It is clear that this structure shall act as a service to the Regions and not as another level of service between the Regions and NAWS.

 

 

 

Meetings and Rotation

 

  • The Forum location will rotate among the participating regions according to the following schedule (or a schedule agreed to among the zonal participants based on pricing and availability): Florida, Alabama/NW Florida, Carolina, Georgia, South Florida and North Carolina. The host Region is responsible for providing meeting space for the Forum.

 

  • The Southeastern Zonal Forum will meet in February or March in even years in the Georgia Region. This will be a Zonal CAT Workshop held after the publishing of the Conference Approval Track. Typically, this workshop will occur in the years that the WSC will be meeting. The Georgia Region will host the CAT Zonal Workshop as their Regional rotation in the meeting schedule. Other multi-regional events, workshops, learning days etc. may be held as needed or requested by member Regions.

 

  • The December meeting in odd numbered years will include a zonal CAR workshop held after the publishing of the Conference Agenda Report.

 

  • The Zonal Facilitator will request participation from NAWS at least 3 months prior to the proposed date of the zonal CAR and CAT workshops.

 

  • Typically the Southeastern Zonal Forum workshop(s) occur on a Saturday, be located near a major airport with shuttle service available to the facility, and include other service and/or recovery oriented topics as requested by the region hosting the zonal forum.

 

  • The time, location and date for Zonal meetings for the conference cycle will be set at the zonal meeting at the WSC.

 

  • The agenda for the next Zonal Forum meeting will be set by the Facilitator with input from each Regional Delegate.

 

 

Zonal Trusted Servants

 

Elections

  1. Elections are held the first meeting following the WSC
  2. All positions are two year terms coinciding with the cycle, with a maximum of two consecutive terms
  3. Nominations will be taken at the meeting before the WSC

 

Facilitator

 

Requirements

  1. 8 years continuous clean-time
  2. Previous service experience in NA at the Area, Regional, or Zonal level
  3. Ability to lead a meeting and guide the workgroup
  4. Knowledge of webinar technology, and the ability to conduct electronic meetings.

Responsibilities

  1. Is the single point of accountability and primary contact for the Southeastern Zone
  2. Facilitate all regular meetings of the SEZF
  3. Set the agenda in writing and make it available to all participants at the meeting
  4. Co-signer on the checking account
  5. The Zonal Facilitator will request participation from NAWS as needed
  6. Will appoint a project leader to any projects agreed to.

 

Secretary/Treasurer

 

Requirements

  1. 8 years continuous clean time
  2. Previous service experience as a Secretary and a Treasurer of a committee or subcommittee in Narcotics Anonymous at the Area, Regional, or Zonal level

Responsibilities

  1. Keep accurate financial information in a clear and concise manner
  2. Present complete written and oral report at each zonal meeting
  3. Prepare copies of bank statements with a written report
  4. Maintains physical custody of the checkbook, receipts, reports and electronic records of the treasury
  5. Co-signer on the checking account
  6. Is responsible for obtaining a tax ID number
  7. E-mail minutes to zonal participants within 14 days of the close of the zonal meeting.
  8. Seek regional web servant assistance to keep website and hosting site current.

 

Web Servant Guidelines:

  1. The web servant is an elected member of the Southeastern Zonal Forum but does not need to be present to be elected.
  2. The web servant is a non-voting member of the Southeaster Zonal Forum and is fully aware of all zonal activities.

 

Website Guidelines:

  1. org is an integral communications conduit connecting all of the regions in the zone. Its purpose is as an information exchange between other regions, zones, and NA World Services. The site should be owned, funded and hosted by the zone. All costs for site maintenance will be included in the zonal budget.
  2. The web servant is assigned website maintenance and works closely with all zonal trusted servants. Site maintenance guides and tutorials will be created and maintained by the web servant.
  3. The content on the website is maintained by the web servant. It is developed by the web servant based upon zonal participant input. No external links except to member RSC committees, other zones, and NAWS will be permitted. The site should be an evolving, living document and updated on an as-needed basis.
  4. To coordinate zonal activity, a calendar of events will be maintained by the web servant.

 

 

Budgeting

 

  1. The Budget will be prepared by the secretary/treasurer and submitted at the first meeting in odd numbered years and voted on by the member Regions at the next meeting.
  2. The budget will be for a two year cycle
  3. The budget will include:
    1. Travel, lodging and per diem for trusted servants (except web servant)
    2. Cost of zonal weekends
    3. Funding of NAWS/WB participation if requested
    4. Other expenses as agreed to by the zone and its member regions.

 

Definition: Consensus Based Decision Making

 

Consensus is defined as the decision making process used by the SEZF in which discussion and compromise are used to reach agreement. For example, if a proposal /topic is introduced to change, or create a practice of the Southeastern Zonal Forum and consensus is not reached, the practice will continue as it currently stands or will not be implemented.

 

Procedure: Consensus Based Decision Making

 

  1. Proposal / Topic is introduced.
  2. The facilitator opens the dialogue. Begin with the maker of the proposal / topic.
  3. Clarifying questions are taken. This is when questions are asked to ensure that all participants understand the proposal / topic. This is not the time for general discussion.
  4. Facilitator asks for concerns or reservations (General Discussion). This is when modifications may be made to the proposal / topic in an effort to address expressed reservations or concerns.
  5. Facilitator asks for Consensus

 

CONSENSUS is reached when 80% of the RD’s and AD’s are in favor of a proposal/topic.